Trade Show Coordinator

Trade Show Coordinator Position
 

Geisel Software is seeking a dynamic and organized Trade Show Coordinator to join our team, reporting directly to the Director of Marketing. This role is pivotal in ensuring the success of our presence at industry trade shows and conferences. The ideal candidate will be a proactive team player with excellent organizational skills, capable of managing multiple tasks and deadlines, and extremely detail-oriented.

Responsibilities include but are not limited to:

• Collaborate with the Director of Marketing to define the strategy and event requirements.
• Build and maintain strong relationships with show management.
• Manage individual event budgets.
• Negotiating to get best rates, positions, and services.
• Selecting our booth position and liaising with show management.
• Coordinating the logistical requirements such as equipment rentals, booth requirements such as electricity, carpet, etc.
• Arranging travel and accommodation logistics 
• Ensure all conference milestones and deadlines are met to guarantee a successful event
• Coordinate with the marketing team to promote the show through marketing channels such as social media, email, and advertising campaigns.
• Build and dismantle the booth.
• Picking and packing tradeshow equipment and material, shipping items via freight to final destination and back to the office after the event is over.
• Troubleshoot any onsite issues.
• Processing tradeshow leads.
   

For this role the ideal candidate will have/be:

• 1-3 year of experience coordinating tradeshows.
• Ability to travel to up to 10 events per year.
• Good computer skills with programs such as Microsoft Office and Google Suite.
• Champion multitasker.
• Superior organizational and time management skills.
• Strong negotiation and relationship-building skills.
• The ability to perform under pressure.
• Team player with an upbeat attitude.
• Able to lift 40-50 pounds.